A good labeling of your products is essential for the proper management of your business. Stockagile not only allows you to create product labels, but also lets you customize the fields and design.
Requirements for generating labels
The user must have the role of OWNER, RETAIL VENDOR, RETAIL MANAGER or INVENTORY MANAGER. You can see the different types of roles in the section Create or edit a user.
The products to be labeled must be priced at the pricing tier to be selected in the create label screen.
Steps to create a label sheet
Go to the side menu and click on the PRODUCTS button.
At the top of the screen, click on the CREATE LABELS button.
Here the screen shows the Template selector, the Label Design box (with the collapsible sections Sheet layout and Fields inside the label, which you open with the CONFIGURATION button) and the search engine to add products.
Using the product finder, add the products to be labeled.
For each product added, the program displays a table with its sizes and colors. Here you enter how many labels you want for each variant.
Once you have searched and entered the quantities of all the products you want to label, you can sort the printout by ascending or descending variant name.
Click on the Generate pdf or Generate excel button just above the product table to have the system deliver a document in the format you have chosen.
Step 5: Table of label quantities for each product by size and color
Step 6: Sort the printout by ascending or descending variant name.
⚠️ Note: if you print more than 100 labels, the document will not be downloaded immediately but will be sent to your e-mail address.
⚠️ Note: The maximum number of labels per printout is 4000.
Customization of label design
To customize the label design, choose a template in the Template dropdown, or open the Sheet layout and Fields inside the label sections with the CONFIGURATION button on the right of each one. You can create, name and save different layouts with the SAVE DESIGN and SAVE AS NEW DESIGN buttons, in case you have several label formats or different printers.
The label generator allows you to customize the following items:
Price: the price to be printed in the price field. Besides the sales pricing tiers, you can select cost pricing tiers (for example, the supplier cost pricing tier or the central cost pricing tier).
⚠️ Note: the products to be printed must be priced at this selected pricing tier.
Fields inside the label: these are the different product values that can be printed inside each label. The available fields are:
Product Code
Product Name
Color
Color Code
Color Code and Name
Size
Size Code
Size Code and Name
Price
Barcode
Barcode (text only)
SKU (Stock Keeping Unit)
Spacer (to add separation between fields)
Cover image
Origin Code
Location
Description
Long Description
Brand
Category
Subcategory
Variant 1 Code - Variant 2 Name
Variant 1 Name - Variant 2 Code
Custom text (to write free text)
Provider
In each field above, you can change the font size, alignment, text style, or position. In the case of Size and Price you can also change the label. For example change "Size" to "RRP". Finally, you can set the barcode vertically or horizontally, as well as aligned to the right, left, top or bottom. The preview shows an approximate visualization of how your labels will look like. With the ADD ANOTHER FIELD button you can add more fields to the label, and with the arrows and the trash icon of each row you can reorder or delete them. In the Price field you can check Use price excl. tax, and in the Barcode field you can show the numbers and set its height and width.
Sheet layout: if you are using a DIN-A4 label sheet, you must choose the "Portrait (Din A4)" or "Landscape (Din A4)" layout, depending on whether your sheet is printed in portrait or landscape. You must also detail the number of rows per page and labels per row that the sheet has. If you have started a piece of adhesive paper of which you have only used a few labels, you can make the printing start at a specific position by clicking on the same grid or by marking with a number the cell from which to start printing. This is done by modifying the Start printing at position field.
Optionally you can print the label borders (for example if you do not have pre-cut paper and want to do it by hand). This is done by checking the Print label border checkbox. You also have the One label per page checkbox, so that each label is printed on a separate page.
You can also set the sheet margins, or the label margins:
For the butterfly layout it is possible to adjust the size of each part of the label:
Label height (mm)
Width part 1 (mm)
Width part 2 (mm)
Width part 3 (mm)
Visualisation of customizable Height and Width fields in Butterfly layout
If you have a label printer and you want to print rectangular labels, you should choose the layout called "Custom" and then specify the size of the label. To avoid mismatches when printing, we recommend that in the Scale field of the print options, you choose the Fit to paper size option or customize the scale to 100. If you still get a mismatch, you can play with the margins in Stockagile or check the print options.
At last, if you use butterfly tags (also called jewelry tags), we recommend choosing the "Side butterfly" or "Centered butterfly" layouts, depending on the format you use.
Generate labels based on your stock
If you want to print as many labels as products in stock, follow the steps below:
Click on the IMPORT FROM STOCK button.
A window opens. Select the store or warehouse from which you want to get the stock. By default, all items in the store or warehouse are marked. In case you want to select only some specific items, click on the SEARCH PRODUCTS button just below.
Click on the SELECT button.
After loading the data, the program displays the product table with the quantities of labels to be printed already entered.
