The creation of invoices is essential in the management of any business. From Stockagile we can quickly create invoices and associate them to the corresponding transactions. To reconcile wholesale payments, we can do it in different ways.
Invoice reconciliation requirements
The user must have the role of OWNER, STORE MANAGER or WAREHOUSE MANAGER. We can see the different types of roles in the section Create or edit a user.
Having previously created and prepared a wholesale sale in case you want to create an invoice from it, you will find in Create and submit a sales order and Create and receive an order the necessary instructions.
The steps to reconcile invoices from a new invoice
Go to the side menu and select BILLING > INVOICES.
Create a new invoice using the button in the top-right corner or open an existing one.
Once you have added the relevant line items or delivery notes, two buttons will become active in the "Installments" section at the bottom of the page.
Using the "Schedule installments" button, you can set up scheduling rules such as the number of installments, due dates, and the amount for each. There is also a quick scheduling option based on the number of installments and the time interval (in days).
Once the installments are scheduled, you can proceed to collect payments. Click the "Collect" button on the right to collect the full amount or to collect individual installments. In either case, a pop-up will appear with the following options:
New payment: Add a payment from scratch.
Apply an existing payment's available balance: Apply an existing payment from the user to the invoice.
Compensate with a credit note: Offset the amount using a customer credit note with an available balance.
Click "Settle"; if the full amount is collected, the invoice status will change to "Collected." If only part of the total is collected, the status will change to "Partially paid."
Step 4: Installments plan pop-up
Step 5: Invoice settle pop-up
Steps to reconcile invoices from an order delivery
Go to the side menu in the WHOLESALE > SALES section.
Create a"New Sale" or enter an existing one.
When you have it ready, go to the ALBARANES tab.
In order to generate the invoice, you must create a "New delivery note" in case you do not have one, otherwise enter one and confirm the preparation of the order.
When the order is "Prepared", at the top right in the"Invoice" section you will be able to generate the associated invoice.
To reconcile the invoice you can do it by two ways:
If we are in the WHOLESALER module, in the SALES section, we enter our order and within the INVOICING tab, the main screen appears with information to be filled in and the payment to be added.
If you click on VIEW INVOICE from the delivery note, Stockagile sends us to the INVOICING module. Follow the steps from the previous section to reconcile the payments.
Step 5: Generate the invoice associated to the delivery note.
Step 6: Reconcile invoice from the WHOLESALE module.